Executive Council Meetings

  • The regular meetings of the Executive Committee shall be held at least once every month with 60% of the total number of members of the Executive Committee constituting a quorum.

  • Any member shall be deemed to be present for purposes of determining whether there is a quorum if such member is able to participate in discussions at such meetings either through telephone, video or electronic means on a real time basis.

  • Notice of any meeting of the Executive Committee together with the agenda thereof shall be sent to all members of the Executive Committee not less than one week before the date of the meeting

  • Every question at the meetings of the Executive Committee shall be decided upon by a majority vote, and if the votes are equal, the Chairman of the meeting shall have a casting vote.

     

ANNUAL GENERAL MEETING

  • The Annual General Meeting shall be held annually on a date to be decided by the Executive Committee.

  • 28 days’ notice shall be given to every member of the Annual General Meeting informing the member of the date, time and place of the meeting and requesting for nominations and motions for discussion and any amendments to the Articles. Any nomination, motion and/or proposed amendments to the Articles must be in writing signed by a proposer and a seconder and must reach the Secretary not later than three weeks prior to the day of the meeting. Nominations, motions and amendments need not be circulated to members who have no voting rights.

  • The quorum for the Annual General Meeting shall be 60% of the total voting membership.

  • Any member entitled to attend or vote at any General Meeting shall be entitled to appoint any person to be his proxy to attend and/or to vote on his behalf at such General Meeting PROVIDED THAT such proxy is a voting member of the Association and the letter of appointment of a proxy.

  • In the event of there being no quorum at the Annual General Meeting, the meeting shall stand adjourned for one week and should the number then present be insufficient to form a quorum, those present shall be considered a quorum but they shall have no power to alter, amend or make additions to any of the existing rules.

  • The decision of an Annual General Meeting shall be binding on all members, unless revoked at the next Annual General Meeting or a subsequent Special Meeting.

     

SPECIAL MEETINGS

  • The Executive Committee shall have power at any time it deems necessary to call a Special Meeting.

  • In the event of the membership of the Executive Committee falling below half of the number originally elected, the Executive Committee shall convene a Special Meeting as soon as practicable to elect members to fill the vacancies until the next Annual General Meeting.

  • A Special Meeting shall be called by the Executive Committee on the requisition of not less than one-quarter of the voting members. The Special Meeting shall be held not later than one month after the receipt of the requisition.

  • A Special Meeting shall transact only such business as that for which it is summoned and no other. The notice of the meeting together with the Agenda shall be circulated to all members four days before the meeting PROVIDED ALWAYS that such notice need not be circulated to members who have no voting rights with respect to the business proposed to be transacted at such Special Meeting. Such notice shall be deemed properly sent if they comply with the provisions of Article 9 of this Constitution.

  • Representation and voting shall be in accordance with the Articles relating to the Annual General Meeting.

  • The decisions of a Special Meeting shall be binding on all members of the Association unless revoked at a succeeding Annual General Meeting provided that any action taken by the Executive Committee in pursuance of such resolution from the date of its adoption at the Special Meeting to date of its revocation at an Annual General Meeting shall be considered legal and binding for all practical purposes and for which this provision shall be sufficient indemnity.